Hello all!

Last fall I hosted a huge Harry Potter Themed event in NC. I have always hoped to replicate it in AZ, since I am from Tucson and spent most of my summers on Mt Lemmon. Originally I wanted it at the girl scout camp but I got a quote and it is WAYY too much on my wallet to do that one. So I'm looking for other options.

This event is very different from other events- I need a place that can be fully rented, so very few muggles will be around. This event involves lots of props and decorations, and it takes at least one full day JUST to set them up and the goal is to have it up for 2 days of boxing. So it can't be at a park where muggles would tamper with them. For example, I have quidditch hoops to set up, I have decorations for all 4 houses, divination, owlry, etc etc....that is spread and set up over a large area. It's just under 200 stamps!

Anyway- I'm currently looking into a couple group sites where I can rent multiple group ramadas. Found a couple but they have limited parking.

Soooo having never attended an event in Arizona--- on average, how many people usually attend? I am currently looking at Shower's point (one of the place I camped as a scout) and even if I get all 3 sites (Which will work ok for my event plans) and even though each one holds up to 25 people overnight ....there's only 15 official parking spots. With room to park along the road. Is this enough? I assume locals would arrange carpool up Mt Lemmon anyhow.....

Advice appreciated. I don't have dates yet. I have a small window between my work schedule and the campground opening, I hoped to host this year...might be next year.

Thanks!
Bonnie (Bee)

PS I don't get to use the word "ramada" here in NC. Everyone thinks I'm referring to the hotel...

Soooo having never attended an event in Arizona--- on average, how many people usually attend?

Here's sign-ups for past Tucson events:
https://www.atlasquest.com/showinfo.html?eventId=3557
https://www.atlasquest.com/showinfo.html?eventId=3710
https://www.atlasquest.com/showinfo.html?eventId=2880

So that's 51, 53 and 55.

THANKS! It occurred to me as I hit post that I could probably look these up.

However it is still a question I have-- is 15 spots (plus some unofficial spots on the road) enough for typical attendance? Surely some local boxers know each other well enough to carpool ~1 hour from Tucson (depending where you live exactly)?? How many cars does an average of 50 Arizonans equal? HA!

The numbers given are for events in February with probably half from out of state. Based on AZ residents that regularly attend events I can probably count 15-20, and several of us travel extensively during the summer. I'm not sure how many would come from out of state. Sounds like a great event and the AZ crowd would love it, but numbers could be small. Let us know how we can help, if needed.

-Pat

Awesome thanks. I wanted to do this fall but i decided to travel to see the total solar eclipse instead. Don't think i can do both. So probably early summer (first week of June) or next fall. Didn't think about summer travel or snow birds. Do you think if it were June. ..or august /sept people would attend?

June is guaranteed to be hot
And dry aug sept the fickle monsoons kick in. I'm not sue how that impacts the my Lemmon area. June will have more muggles streaming to the mountain to lol off especially on weekends

I would be interested in flying to Arizona for an event. We usually try to go to one event far away then make a vacation around it.
Idlemoon

Oh I'm very aware. Born and raised in Tucson and spent a lot of my summer time on mt lemmon for that reason. June should be decent at the location I'm considering. The place i am considering renting would not be open to the public except thru hikers. I'd rent all 3 units available to be sure. It has its own parking, it's just limited. :)

For any familiar I'm looking at Showers point on Organization Ridge Road.

Hi there! We are newly moved full-time to Flagstaff; would LOVE an AZ event. Don't have input about Tucson area except would enjoy something in winter when it isn't so very hot there and it would be fun to get away from snow here (:-). Blessings and good luck in your planning.
Lynn & Roger, the CoVicars

October event in Prescott
March event in SE AZ

Hot Dog! Looking forward to details about October event in Prescott and March event in SE AZ!

Ahh i had overlooked the one in prescott. That was the same weekend i was looking at.

If i can find a venue in the valley within budget I'd love to do winter. Right now the current venue I've found closes after October because it's on the mountain. .. will keep pondering.